8 Fiddly Things You Can Do To Your Manuscript To Make Your Editor's Day

 

by Alison Janssen

 

Yes, plot, character, pace, and resolution are very important in a manuscript. Big ideas and beautiful sentences and each and every word choice should be executed in your narrative with purpose. Your editor will engage you on all these levels, asking pesky questions and poking at plot holes, and after some hard work on revisions, your manuscript will be better.

But today I'm not talking about big picture character motivations or the problems of a deus ex machina ending.

Today is devoted to the fiddlies. These are small mechanics-level things you can address before sending in a manuscript file, and I promise they will make your editor smile.

 

1. Word consistency. This will depend on a house style guide, but there's no reason to wait for a contract before making your word usage consistent. Decide if you're the kind of author who uses okay or OK. Figure out your preference between dammit and damn it, (janet!) and then stick to one usage. Are you a til, till, or 'til, kinda writer? Pick one and stay true. You may need to change your preference once you see a house style guide, but at that point it'll be a simple Find/Replace for you in the revision stage, and your editor will love you.
2. Emdashes. Double hyphens are not emdashes. (Though I will admit I use double hyphens on this blog, but that's only becase this is a blog and not a manuscript file -- and I can't figure out how to make an emdash in the Typepad world.) Some word processing programs auto-change double hyphens to emdashes, but they never catch all of them. Do a Find/Replace for this, and your editor will love you. Bonus points if you consistently use spaces around the emdash, or no spaces, but not a combo of both.
3. Apostrophes.  Word does this annoying thing where if you type the word 'em, it treats the punctuation before the word as a single quote, rather than the apostrophe it should be. Annoying! If you're using Word, consider this solution (or figure out a Macros-based one of your own), and your editor will love you.
4. Single spaces after sentences. I know, some of you hate this. But it's just the way things are now, I'm sorry. If you really can't train yourself to type with one space after a sentence, do a Find/Replace once you're all finished, with two spaces in the Find box and one space in the Replace. Voila! Your editor loves you.
5. Page breaks. Please, please, please, PLEASE don't hit Enter/Return a bunch of times to get to a new page (like at the end of a chapter). Familiarize yourself with "Insert Page Break," and your editor will love you. In fact, experiment with Invisibles -- if you set your view to include invisibles, Word will show you all the formatting marks as well as the text. It's a wonderful way to spot extra line breaks, extra spaces between words, etc.
6. Tabs. Along the same lines, please don't use Tab anymore. This tip may be slightly controversial and may not apply to every editor/house, but especially in cases where you're publishing the ebook format first, don't use tabs. You want to set your paragraph indentation using the menu instead. As with tip 5, if you can't train yourself to do this, then just use Find/Replace after you're finished writing. In the Find box, put the Tab symbol. In the replace box, nothing. Then Select All, and set the paragraph indentation. Your editor? In love with you.
7. Timeline. Unless your story takes places all in one day, Keifer-style, then it will help you to have a timeline. Not just a vague one in your head, but a written timeline you can share with your editor. Nothing fancy, but a list of the events that occur on each day, and an accounting of any days that pass by off-page. You will be astounded how many times you think it's Thursday when it's actually Tuesday, and your editor will love you for it.
8. Character bible. If you're writing a series, be sure to keep track of character details in one place. It needn't be a huge and unwieldy Trapper Keeper full of overlong character histories and artist's renderings, but hey, that couldn't hurt. Mostly you'll want to keep track of hometowns, eye color, phobias, any pertinent but small details that you may mention in Book 2, and bring up again in Book 7. Having a source to check details against will prevent you from accidentally renaming your main character's girlfriend's sister's godchild, and it will prevent your editor from needing to dig back through all your books to prove it. This, naturally, will make your editor love you.

 

 

 

Comments

[Susan Kaye Quinn]

Oooh... Number 6! Doing that now...

[Anne R. Allen]

This is such a useful post. I didn't know about the page breaks until my editor screamed at me in frustration. I had no idea I was making his life hell.

[Mysti Parker]

Very helpful! Thanks!

[A.M. Kuska]

Well darn...I didn't know tab was wrong. >.<

[W. M. Stahl]

Wonderful post I will be returning to it many more times as attempt to break myself of some of my habits that are listed here. Thanks for the tips!
W. M.

[Veronika Walker]

Thanks for this! I'm a grammar/formatting stickler, but I didn't really think about which typing tendencies might get on an editor's nerves. Thanks for the tips!

[Valerie]

Thanks so much! I was okay (OK? ok?) on most of them, but didn't know the one about not using Tab. Now I do.

[Wendy]

Great Post!

The tab symbol is ^t, right?

I know -- in the find box with ^+ in the replace box will convert double dashes to em dashes.

[Alison Janssen]

Thanks! Fixed 'em. :)

[Caryn Caldwell]

This is a great list! I followed the link from Falling Leaflets so I could see it more in-depth. Thanks for posting. :-)

[Lee Rogers]

Nice list. I think experienced writers tend to do many of these things either consciously or subconsciously, but good to have them written out.

The apostrophe/single quote thing I had not noticed. Thanks.

[Marlene]

Hi, Can someone enlighten me about the double space thing? Why?? I recently read a ms for a friend and she did the single space between sentences and it drove me nuts to read. Just looked wrong! Also, because she wrote with a lot of ellipses (not real clear on that yet either, will do research), it was hard to tell what was the beginning of a sentence or what she capitalized for the hell of it.
If someone can explain what is wrong with double spaces, I'd sure appreciate it!
Thanks,
Marlene

[Hannah]

Your advice on tabs -- brilliant! (Excuse the double hyphen!) Working in a publishing house, I spend hours completely re-formatting manuscripts before we even send them to typesetting. Excess hard returns and tabs wreak havoc in InDesign, so must be avoided at all costs.

More authors should learn to use Word's styles and formatting. All you need to do is create a "body text fullout" and "body text indent" style and ditch the "normal" and then it is so easy to make your manuscript beautiful.

Anyone out there who is submitting manuscripts to publishers, do these things and you're much more likely to be noticed! :)

[Mike]

I would also like to add to be polite to the editor and maybe give him a gift of something he likes.